Contact: Board member contact information
| Yahoo! Groups email lists and Listserves
Business: Forms | Letterhead and Logos | Meeting Minutes | Board Job Descriptions | Schedules of Board Activities
Governance: Policy Manual | Articles of Incorporation | Bylaws | Vision | Strategic Planning | New Non-Profit Guidelines | New Work of the Councils
Finances: Budget-annual report | Non-Profit Status Update | Forms |
Conference Coordination: Main | Workshop/Presenter Coordinator | Conference Jobs | Keynote Ideas
Cash Advance Form: pdf
(20K) | Excel
Directions: Please fill out and send to the CFO to receive cash advances for approved expenses
Confict of Interest Statement: Background (5 page pdf
All board and council members must fill out and sign a conflict of interest statement to ensure our status as a fully tax-exempt 501c3 non-profit. Please read the Conflict of Interest Background (from the AEOE Bylaws), then print and sign the Conflict of Interest Statement (it is two pages, so if you would like to save paper, print page one only, then turn the page over to print page two). These should be kept on file by the State Coordinating Secretary.
Donation Receipt Form: pdf
Directions: Send to donors of items for auctions, etc, for their tax records (donations are now tax-deductible!)
Expense Report (reimbursement) Form: pdf
Directions: Please fill out and send to the CFO to be reimbursed for approved expenses
Directions: When someone requests an invoice for payment to AEOE, either print out the pdf invoice
and fill it in on the computer, save it with a new name and email it to the party requesting the invoice. Directions for mailing payment are on the invoice.
Liability Release Forms: Original - individual (Word)
| Conference Version (long list for names - photo permission added): Word
Directions: Please place out at conferences and events for ALL participants to sign liability waiver. Minors must have parents sign the original form. Send signed forms to State Coordinating Secretary to keep on file with insurance information after events.
Membership Forms: Individual/general membership form on a web page, or the general newsletter version (half-sheet) in Word
Updated 1-2-07. These forms are for use in newsletters, fliers, and other AEOE publicity/outreach.
Travel Reimbursement Form: pdf
Directions: Please fill out and send to the CFO to be reimbursed for approved travel expenses
Click links below to download:
Letterhead without watermark: pdf (36K)
With Watermark: pdf (464K)
AEOE Logos - you can right click (control click for Macs) on any of the logos on the website and copy them to your computer. Here is a page with logos and information for linking to the AEOE website.
EPS and JPG Logos for Graphic Design projects - Click Here
AEOE Business Card: Word (120K)
To sign up to be on one of our Yahoo! Groups or EdGateway mailing lists:
- State Board - goes to everyone on the state executive board, northern and southern councils plus some members-at-large
E-mail address:- Northern Section Council - just the northern council and some state board who need updates, such as publicity and webmaster and interested members-at-large
E-mail address:- Southern Section Council - just the southern council and some state board who need updates, such as publicity and webmaster and interested members-at-large
E-mail address:
- Executive Board - the statewide voting board: President(s) (and past Presidents as advisory members), Section Chairs, Chief Financial Officer, State Coordinating Secretary, PR/Outreach Coordinator, plus Webmaster (non-voting, but need the information to keep the website up to date) and state Membership Coordinator)
E-mail address:- AEOE Strategic Plan Discussion Group - to join Click Here
E-mail address:- AEOE Inclusivity Committee list-serve - you must register at EdGateway, log in and subscribe to the group to get emails
E-mail address:- New: AEOE California Naturalist Network Discussion Group - you must register at EdGateway, log in and subscribe to the group to get emails
E-mail address:To manage your email preferences on Yahoo! Groups, or to see a list of group members, or to read the messages online, go to http://groups.yahoo.com/ (or click on the appropriate group above, or follow the link at the bottom of group emails) and follow directions for editing your membership or joining.
These are group discussion mailing lists and facilitate communication among board members across the state. Replies go out to the entire group. To help cut down on ~unnecessary~ emails, if you only need to reply to the sender rather than the whole group, please delete the group email address and add in the sender's address when you reply. Some things generate quite a bit of discussion, however, that is important for those on the board and councils to be aware of, so be prepared to check your email often!
If you are getting too many emails, you can change your email preferences to "daily digest" and just get one email with all the messages of the day combined. You will not be able to receive attachments this way, however. If you need help changing your settings,
State Board Transition Timeline
We have been a operating as a nonprofit organization since our inception in 1954, and finally confirmed our 501(c)(3) status with the IRS. (EIN 95-4819097). The determination letter is posted here for reference. Here's the story of the process!
Non-Profit Determination Letter from the IRS This is a very important document! It is what is needed for applications for grants and other funding, often for donations, etc.
EIN (Employer Identification Number): 95-4819097
Non-Profit Donation Receipt Form: pdf (72k) | Word
Non-profit deals:
AEOE's Application Letter
for Tax Exempt Status (for historical reference!)
As part of the process of confirming our 501(c)3 status with the IRS, we have recently unified the AEOE treasury and our Chief Financial Officer has been preparing annual reports. View annual reports (pdf - 56K)