AEOE 2004 Statewide Spring Conference: Teaching Outside the Lines Registration Information

Registration Includes: Events, Speakers, Entertainment, most workshops, meals, lodging.

Conference Registrar: Helen de la Maza: 714-838-6257 or (8 Ardmore / Irvine, CA 92602)

Dates and deadlines: Postmark your registration by 4/2 and you will get the early registration rate of $105. Postmark between 4/3 and 4/16 and it will cost $130. After 4/16, no mail-in registrations will be accepted, walk-in registration only at $160, paid on site. Please

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Workshop Presenters: You must register separately to attend the conference. Your discount is based on when you postmarked your presenter application. Please register by the early registration date of April 2, 2004. If you have questions, please

Group Registration: Is NOT available - please have everyone in the group fill out a registration form separately. If you want to mail them in together and save postage, great! If you want to write one check or purchase order for all, fine (just have individual totals listed on their individual registration forms). If you want to save paper, by all means, photocopy the registration form onto the back of scratch paper, but we really need individual forms on separate sheets of paper filled out for each attendee for tracking information such as payment, housing preference, meal preference, tee-shirt orders, emergency contact, etc. Thank you!!

Family rates: are available for $75 for non-participating family members, for details.

No Meals/No Lodging Rate: A limited number of special off-site registrations will be accepted. THIS RATE DOES NOT INCLUDE MEALS, LODGING OR CAMPING. Day rates are $55 for early registration, $80 late registration, and $110 on-site registration (same deadlines apply). You may attend workshops and events, including evening events, but you must stay in off site accommodations and provide your own meals.

Purchase Orders: If you are paying with a P.O., it must accompany your registration, if there is a time concern, please contact conference registrar,

Payment: Checks, Money Orders or Purchase Orders accepted. (sorry, credit cards not accepted)

Confirmation: You will receive confirmation of your conference registration within approximately two weeks of when you mail it. The confirmation may be via email, telephone, or U.S. mail. If you have not received the confirmation within this time frame, please contact the Conference Registrar, to make sure that your registration was received.

Refund policy: Full refunds if requested by early registration deadline of 4/2, 50% refunds if by late registration deadline of 4/16, and no refunds after 4/16. immediately if you need to request a refund for any reason.

COSA registration: If you are a COSA member attending the AEOE conference, use the AEOE Conference Registration form, check the COSA box, and pay the extra $20 for the COSA meal costs on Friday. If you are attending the COSA meeting but are NOT attending the AEOE conference, you need to register separately on the COSA form - download here - pdf, 65K, or contact Debra Hetrick: Register for Thursday night on the COSA form, whether you are COSA-only or COSA plus AEOE.
Mail both forms to:

AEOE Conference Registrar
Helen de la Maza
8 Ardmore
Irvine, CA 92602

Scholarships: Several scholarships of $95 each are available for low income applicants!! Send in your scholarship application to Helen de la Maza along with the conference registration. See the “Joie’s Daisies” article in the Spring Newsletter or on the web at aeoe.org/conference/spr2004/scholarships.htm for details. You must postmark your application and registration by the early registration deadline of 4/2 to qualify.

The Site: Camp Hess Kramer is right near the beach in Malibu, just up Pacific Coast Highway from Leo Carrillo State Beach, with some of the best tide-pooling around. It is also just up the hill from County Line, a world-famous surf spot–so surfers, bring your boards for some between workshop waves! The ecosystem is primarily coastal sage scrub with a riparian area running right through the campus. In April, the wildflowers should be beautiful, the weather perfect, the scent of sage and salt in the air, gentle breezes in the sycamores along the creek–sounds wonderful, doesn’t it? See you there! See "Getting There" for directions and map.

Housing: Included in the basic conference cost, housing is typical camp dorm style with no bedding provided. Most cabins are about a 10 minute walk from the main dining hall area, but you can drive in to drop off your things and park. Bring a sheet or blanket and sleeping bag and pillow. Earplugs are a plus if someone in your cabin snores!

Camping is on flat open lawn areas close to the dining hall–some areas with ocean views near the path to the beach. Bring a tent, but cooking on site is not allowed.

Premium motel-style housing is available in the conference center adjacent to the dining hall for an extra charge:

Private motel-style rooms with twin beds, bedding provided,
Private bath: $125 for 1 person, $105 each for two (four of these rooms have queen beds)
Shared bath: $80 for 1 person, $55 each for two (one of these rooms has a queen bed)

(Sign up and pay for this extra charge on the registration form)

Meals: Most meals will be served family style. Menus are mostly vegetarian with vegan options. (In keeping with AEOE's mission to "seek the development of a personal ethic appropriate to the enhancement of environmental quality," we are serving food with less impact on the environment.) Organic coffee, teas, and other beverages & snacks will also be available in the dining room. Bring your own reusable mug, or you can buy an AEOE mug at the conference. Day users will not be allowed in the dining room during meals.

Transportation: Need a ride? Can you give a ride? Need airport or flight information, an airport pickup, or looking to carpool with someone? Contact Laura “Leaf” Vandezande, our transportation coordinator, to find out more about transportation options. We may be able to arrange rides to pick up people from the airport if you work it out in advance: or 909-585-4285

Parking: Parking is very limited and we strongly encourage carpooling! To encourage you further, there will be a $5 parking fee (the money will go to help fund future scholarships), which will be waived if you carpool with at least 3 people per vehicle. Pay parking fee at registration.

Volunteering: We will need volunteers to help with meal set up and clean up, parking, and other vital parts of the conference. Contact Jason Westfall: / 909-389-7176 for more information on what is needed. THANK YOU!!

Job Fair: Bring your resumes, job announcements, and program information for sharing at the Job Fair Saturday afternoon. Programs will have representatives there to answer questions and hand out applications. We will have binders of program information, job openings, and resumes–get networking!

Merchandise: Our favorite vendors, Acorn Naturalists, will be back with books, tools, and more–check out their website at acornnaturalists.com. We will also have a limited amount of AEOE and conference merchandise such as travel mugs and cloth book/grocery bags, and even pencils and frisbees made from recycled materials! These will be for sale at registration. AEOE will be selling David Abram’s book, The Spell of the Sensuous, and a portion of the money will come back to AEOE to help pay his fee as keynote speaker. And don’t forget the auctions! Bring cash or checks: Acorn Naturalists takes credit cards, but AEOE does not.

Auctions: There will be a live auction as well as a silent auction and prizes for various events. Money from the auctions will go into the scholarship fund. If you are interested in donating anything to AEOE to auction off at the conference, contact Tamara Palmer at or (831) 588-1898, (831) 338-2215.

Photo Contest: bring up to 4 photos (black & white or color) ready to display to participate! Categories will be “Teaching Outside the Lines,” “50 years of AEOE,” and “Nature.” Display will be in Gildred Hall near the History table for judging. Prizes for winners! Submit photos by noon on Saturday, entry forms available at registration.

History Display: Come by Gildred Hall and check out 50 years of AEOE!

The Howard Bell Award: will be presented on Sunday morning at the Closing Ceremony.

Skit Contest and Talent Show: There will be a skit contest/Talent Show on Saturday night. Great prizes will be awarded for the best original skits and/or songs in the following categories: “Best suited to the theme: Teaching Outside the Lines,” “Most Humorous,” “Most Educational,” and “Most Spectacular Production”! Sign up in advance with Paul Grafton at , or at registration on Friday night, pending space available.

Journal Swap: If you are interested in participating, please bring 25 copies of your own program’s journal to the conference... and you will take away 25 from other programs. Gather examples of other programs' student workbooks! Look for journal swap table at check in Friday night.

Tee Shirt Swap: Bring a new, clean program tee shirt to trade with others at the tee shirt swap time and location TBA.

Conference tee shirt: Original artwork by AEOE member, Anita Arnold (in color at aeoe.org/teeshirts.html). Conference tee shirts, printed on organic cotton, are available by ordering in advance for only $12 each ($15 for long sleeve)! Available in S-XXL in “blue-black” or white. Women’s long-sleeve scoop neck available in “Berry,” sizes S-XL (no XXL). Limited quantities - Order by the early registration deadline to ensure availability–orders received after 4/2 not guaranteed!

Professional Development Credit: You may sign up to receive one continuing education unit (10 hours) for attending the conference and writing up your conference experience. You must pay in advance ($55 for one unit - see registration form) and turn in all paperwork at the conference by lunch on Sunday in order to receive credit. Pick up forms at conference registration. Contact Kathleen Mitchell at or 760-249-5185 for more information.

Conference Committee: AEOE depends on dedicated volunteers to make these conferences happen. This year, those volunteers have so far included: Conference Coordinator and Registrar /Scholarships-Helen de la Maza; Keynote and Entertainment-Paul Grafton; Workshops-Judy Toothaker; Site Liaison/Publicity-Michael Charnofsky; Conference Evaluations-George Stratman; Volunteer Coordinators-Jason Westfall and Melody Mischke; Printed Materials-Maggie Wolfe; Tee Shirt Design-Anita Arnold; Tee-Shirt/Tote Bag ordering-Kathleen Mitchell; other merchandise/Treasurer-Zayanne Thompson; Charitable Giving-Tamara Palmer; Auctioneer/Photo Contest-Stephen “Hoppy” Hopkins; History Display-Janice Smith; Scholarships/ Green Conference Coordinator/ Housing/ Maps/ Closing Ceremony-Laura Vandezande; Concierge-Rebecca Sanchez; Meals/Announcements / First Aid-Kris Pamintuan

Registration Form (pdf 76K) - Trouble Downloading the form? Click Here

AEOE | Association for Environmental & Outdoor Education in California * updated 4/15/04 3:54 PM *