ANNUAL STATEWIDE CONFERENCE 2025

Date: May 2-4, 2025

Location: Walker Creek Ranch, Petaluma, CA 

Theme: Roots and Branches: Strengthening Community and Expanding Impact

Join us for a weekend of learning, networking, and fun in Marin County! The conference is held Friday afternoon through Sunday lunch and includes 40+ workshops, a keynote speaker, an awards ceremony, resource fair, live and silent auction, EE Certification Program presentations, evening entertainment, and more. Lodging and meals are offered onsite starting with dinner on Friday and going through lunch on Sunday. Both camping and cabin dorm accommodations are available for Friday and Saturday night (BYO linens/camping gear).

1 graduate unit is available to purchase from University of San Diego for those attending the full conference. 

Is this your first time attending an AEOE conference and you aren't sure what to expect? Do you have specific dietary or other needs that you want to make sure we can support? Want to see the draft conference schedule? Please read through our FAQs and contact us at aeoe@aeoe.org if your question or concern isn't addressed. 

CONFERENCE WORKSHOPS

Are you interested in sharing your knowledge and talents with our community? The call for workshop presenters is now open through February 1, 2025. Click here to learn more and apply. 

CONFERENCE REGISTRATION

Registration will open soon! There are several options available. Members and workshop presenters receive discounted rates, as well as staff of our organizational members (if you are the organizational member contact, click on membership benefits to access the discount code). Non-participating adults and youth are also welcome to attend (youth must be in accompanied by a guardian at all times). 

• Early bird deadline: March 1, 2025
• Regular registration deadline: April 20, 2025 (walk-in available through May 3, 2025)

Registration rates	Full weekend with lodging (Early bird / regular / walk-in)	Full weekend without lodging (Early bird / regular / walk-in)	Saturday only (Early bird / regular / walk-in)
AEOE Members	$255 / $285 / $335	$205 / $235 / $285	$170 / $185 / $200
Organizational member staff	$265 / $295 / $345	$215 / $245 / $295	$180 / $195 / $210
Non members	$270 / $2300 / $350	$220 / $250 / $300	$185 / $200 / $215

CONFERENCE SCHOLARSHIPS

Conference scholarships are available through Joie's Daisies Scholarship Fund, named after beloved outdoor educator Joie Armstrong. Joie was a bright light to all who knew her. In her words: "My passion lies with teaching children about their environment, and I have dedicated all of my efforts toward it." In honor of her legacy, AEOE offers scholarships to support the attendance of environmental and outdoor educators who need financial assistance. A minimum of 50% of scholarships will be offered to individuals who identify as Black, Indigenous, or People of Color (BIPOC) and/or LGBTQIA+ to decrease barriers and increase access to participation.

• Ten $100 scholarships are available for individuals whose employers will NOT be contributing to their registration fee.
• Ten $50 scholarships are available for individuals whose employers WILL be contributing to their registration fee.

SCHOLARSHIP APPLICATION PRIORITY DEADLINE: February 15, 2025. Applications submitted after then will considered on a rolling basis if funds allow. 

Click here to apply for a scholarship. 

Volunteering Opportunities

Interested in directing your talents and skills towards helping us to put on a successful conference? Consider being a volunteer! We need support in a number of areas:

• Break-out session leaders (4 total, registration discount applies): One lead for each group: formal educators, early childhood educators, program leaders, novice outdoor educators , and experienced outdoor educators. Breakout session leaders must have strong facilitation skills and experience managing large groups. 
• Live auction auctioneer (1, registration discount applies): Help generate enthusiasm and manage winning bids with the crowd during Saturday night's live auction in coordination with the talent show MC. Experience hosting a live auction strongly preferred. Registration discount does not apply. 
• Talent show MC (1, registration discount applies): Help generate crowd enthusiasm and manage the line-up during Saturday night's talent show in coordination with the auctioneer. Experience managing or performing in front of a crowd strongly preferred. Registration discount does not apply. 

• On-site support (multiple): We will also need assistance with arrival/welcome, sign crew, registration, parking, and clean-up. While these roles don't come with a registration discount, they are a great way to connect with other participants and get involved in a meaningful way. 

Please contact aeoe@aeoe.org if you are interested in volunteering. And thank you to co-chairs Nadia Van Lynn and Brandy Lively as well as committee members Mindy Schwartz, Emelie Traub, Robb Stolberg, Elizabeth Hueter-Willoughby, and Camila Leon for serving on our Conferences & Awards Committee, helping us to make this a great event!

CONFERENCE SPONSORS

  

CLICK HERE TO ACCESS OUR SPONSOR PACKET

Are you interested in supporting this event and sharing your brand with our community? Contact AEOE's Executive Director Estrella Risinger at director@aeoe.org if you are interested in sponsoring this premier event. 

SEEKING AUCTION ITEMS

The statewide conference features both a live and silent auction. Do you have goods, services, or items that would be of interest to our community? Consider making a donation for our annual auction! All proceeds benefit AEOE, which allows us to offer conference scholarships through Joie's Daisies Scholarship Fund, named after beloved outdoor educator Joie Armstrong. We are calling on our community to reach out to their contacts for in-kind donations. Click here to share your in-kind donation for the auction or contact AEOE's Executive Director Estrella Risinger at director@aeoe.org to discuss the opportunity.